Job Description

We are seeking a highly motivated and analytical Procurement Specialist to join our team. The ideal candidate will play a crucial role in supporting the procurement department and developing their career with the aid of more senior members of the global team.

Procurement Specialist role is an entry-Level/junior role with a focus on sourcing and negotiation with a crucial role in supporting the strategic procurement process. This role emphasizes developing skills in stakeholder management, vendor identification, negotiation, and relationship management, contributing to cost optimization and value creation.

The ideal candidate will possess an aptitude for problem solving, negotiation, analytical thinking, and a keen interest in building strategic supplier partnerships.

This role requires a good understanding of supply chain and procurement processes, analytical skills, and the ability to communicate effectively with stakeholders at all levels.

Responsibilities

Vendor Identification & Research

• Conduct market research to identify potential suppliers and evaluate their capabilities.
• Analyse supplier proposals and quotations to assess competitiveness and value.
• Assist in developing and maintaining a database of qualified suppliers.

Negotiation Support

• Assist in the negotiation of pricing, terms, and conditions with suppliers.
• Prepare negotiation documentation and supporting materials.
• Participate in supplier meetings and negotiations, gaining practical experience.
• Learn negotiation techniques and strategies.

Supplier Relationship Management (SRM)

• Support the development and maintenance of positive relationships with key suppliers.
• Assist in monitoring supplier performance and identifying areas for improvement.
• Support supplier relationship management activities through data analysis and reporting.
• Assist in the preparation of supplier performance reviews.
• Assist in resolving supplier issues and disputes.

Cost and Sourcing Analysis

• Collect and analyse data to support sourcing decisions.
• Evaluate supplier proposals and contracts to ensure cost-effectiveness.
• Collaborate with stakeholders to analyse total cost of ownership and identify cost-saving opportunities.
• Assist in the development of sourcing strategies and recommendations.
• Create reports and presentations to communicate sourcing findings.

Contract Support

• Assist in the preparation and review of contract documentation.
• Ensure compliance with contract terms and conditions.
• Maintain accurate contract records.

Market Intelligence

• Stay informed about industry trends, market conditions, and best practices in procurement.
• Conduct research to identify potential suppliers, assess their capabilities, and analyse market pricing.
• Gather and analyse competitive intelligence.
• Assist in the creation of market analysis reports.

Stakeholder Communication

• Communicate findings and recommendations to stakeholders in a clear and concise manner.
• Collaborate with cross-functional teams to gather data and information.
• Present data and insights to management and other stakeholders.

Process Improvement

• Identify opportunities to improve sourcing and negotiation processes.
• Assist in the development and implementation of best practices.
• Participate in process improvement projects.

Compliance

• Assist in ensuring compliance with procurement policies and procedures.
• Support audit preparation and responses.

Compliance and Risk Management

• Ensure procurement activities adhere to company policies, regulations, and ethical standards.

• Identify and mitigate procurement-related risks through proactive analysis and risk management strategies.

Requirements

• Interest in developing a career in strategic sourcing and vendor management.

• Eagerness to learn and develop new skills.

• Ethical and professional conduct.

• Ability to follow instructions well.

• Curiosity about market conditions.

• Ability to adapt to changing priorities and deadlines.

• Strong analytical and problem-solving skills.

• Excellent communication and interpersonal skills.

• Aptitude for negotiation and influencing.

• Ability to work independently and as part of a global team.

• Proficiency in applications including Google Workspace and/or Microsoft Office Suite (Excel, Word, PowerPoint).

• Attention to detail and accuracy in data interpretation.

• Knowledge of procurement processes, best practices, and market dynamics.

Benefits

• Great Place to Work certified for 3 consecutive years
• Hybrid work set-up
• Global exposure

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