PERSONAL & EXECUTIVE ASSISTANT
Full-Time | Competitive Salary + Benefits | Suburban Philadelphia
AN OPPORTUNITY TO BECOME INDISPENSABLE
Are you the person everyone turns to when things need to get done right? We're looking for an exceptional Personal & Executive Assistant to become our trusted partner—the person who keeps our personal and business lives running seamlessly.
You'll support both my wife and I across everything: real estate deals, travel coordination, complex scheduling, vendor management, personal appointments, event planning, and more. Think of yourself as the central hub that makes our lives not just functional, but exceptional.
WHO YOU ARE
The rare person who: • Anticipates needs before being asked and solves problems before they escalate • Takes genuine satisfaction in creating order from chaos • Operates with impeccable discretion and loyalty—you're trusted with everything • Thrives under pressure and loves juggling multiple priorities • Is self-sufficient and resourceful —you figure things out independently • Takes extreme ownership with zero excuses • Wants a long-term role where you can truly grow and make an impact
WHAT YOU'LL DO
Calendar & Communication Mastery: Protect our time, achieve inbox zero twice daily, coordinate schedules with zero errors, make us look good.
Travel & Logistics Excellence: Book flawless travel experiences, create comprehensive trip files, handle changes before we know about them, anticipate our needs.
Real Estate & Business Support: Coordinate with agents, attorneys, contractors; track critical deadlines; organize documentation; keep deals moving forward.
Life Management: Handle reservations, coordinate household vendors, gift purchasing, appointments, research major purchases—always with backup plans.
Project Coordination: Keep projects on track, be our liaison, handle invoicing/expenses, present solutions (not just problems—always bring 3 options).
WHAT YOU BRING
Experience: 3-5+ years supporting executives or high-net-worth individuals in fast-paced environments where details matter.
Skills: Expert with Google Workspace, outstanding written communication, quick learner with technology, exceptional organizational abilities.
What Really Matters: • Impeccable judgment and discretion • Unflappable under pressure with solutions-oriented mindset • Genuine care for doing things right • Emotional intelligence and ability to manage up effectively
Bonus: Real estate/property management experience, hospitality background, vendor network.
YOUR JOURNEY WITH US
30 Days: Master our world—preferences, contacts, systems. Handle communications independently.
90 Days: Anticipate needs before we ask. Problems get solved before they reach us. You're becoming essential.
6 Months: You're indispensable. We trust you completely with sensitive matters. You're offering strategic input. This is where great assistants become irreplaceable partners.
WHAT WE OFFER
Our Working Style: Direct, honest, value initiative over permission-seeking, solutions over excuses, quality results over busy work. Standard hours Monday-Friday, with occasional flexibility needs.
HOW TO APPLY
Email: jay@media.dental
Subject: "Your Next Essential Partner - [Your Name]"
Include:
Timeline: Moving quickly for the right candidate. Ideally start within 30 days.
IS THIS YOU?
This role isn't for everyone. We need someone exceptional who: ✓ Thrives on making others successful
✓ Takes pride in excellence behind the scenes
✓ Wants to be a long-term partner, not a stepping stone
✓ Can handle confidential matters with absolute discretion
✓ Brings positive energy without personal drama
If you're nodding along thinking "this is exactly what I do best," we can't wait to meet you.
Apply now: jay@media.dental
Equal opportunity employer committed to creating an inclusive environment.
Job Types: Full-time, Part-time
Pay: $22.00 - $25.00 per hour
Work Location: In person
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