The Conference Coordinator is responsible for managing assigned conferences by conveying planning expertise, building and/or enhancing relationships with providers/departments, and meeting deadlines to ensure successful conferences. This includes consistent communication, assignment of external roles and responsibilities, and resource/staff management to plan, produce, and debrief conferences in a manner consistent with established policies and procedures.
Location:Orange, California, United States
Responsibilities:
- Manage assigned conferences by conveying planning expertise.
- Build and/or enhance relationships with providers/departments.
- Meet deadlines to ensure successful conferences.
- Consistent communication with all stakeholders.
- Assign external roles and responsibilities.
- Manage resources and staff to plan, produce, and debrief conferences.
- Ensure conferences are planned and executed in a manner consistent with established policies and procedures.
- Implement and evaluate programs.
- Manage multiple projects.
- Conduct hybrid (in-person + virtual) events.
Required Skills & Certifications:
- Minimum three (3) years of experience in educational conferences and event planning in a fast-paced environment.
- Demonstrated ability to implement and evaluate programs, conference planning, and on-site coordination.
- Proven ability to manage multiple projects.
- Proven ability to conduct hybrid (in-person + virtual) events.
- Bachelor's degree in Business, Communications, Marketing, or related field (or relevant years of experience in lieu of a degree).
Preferred Skills & Certifications:
- 4+ years of experience in a healthcare setting with experience in educational conferences and event planning in compliance with ACCME guidelines and criteria.
- Cvent/Attendee Hub proficiency.
Special Considerations:
- This is a conference/event coordinator, not a manager role.
Scheduling:
- 24-week contract.
- Shift: 5x8, 8:00 am 4:30 pm.
- May include nights/weekends when supporting an educational conference.
- Hybrid role (after the introductory period).
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