Job Description

🌟 We're Hiring: Administrative Assistant! 🌟

We are seeking an experienced and detail-oriented Administrative Assistant to provide comprehensive support to our team. The ideal candidate will have extensive experience in office administration, excellent organizational skills, and the ability to handle multiple tasks efficiently while maintaining professionalism.

📍 Location: Summit, NJ

What You'll Do:

• Coordinate logistics for monthly, quarterly Workshops/Meetings​
  
• Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check​ internal/external availability for meetings when needed.​
  
• Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses,​ submit Expense Report via Concur​
  
• Work closely with B teams, IT, Sodexo Catering, and External Event Coordinators​
  
• As needed, creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders​ leveraging ERP Systems (Icertis, Ariba, & SAP)​
• Oversee and manage Dept's multiple Mail groups and communicate changes accordingly​
  
• Assist with ordering office supplies, ensure office supply drawer is organized and stocked​
  
• Calendar management, ensuring timely scheduling of meetings, prioritizing them effectively, and making sure they​ occur within appropriate timelines.​
  
• Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.​ emergencies, etc.) absences​
  
• Advanced experience with MS Teams, SharePoint, and other systems (Concur, Workday, , Ariba, SAP)​ including MS Office.​
  
• Performs additional general office duties as assigned.​
  
• Work with minimal supervision, have strong initiative and follow up with focus on details​
  
• Prioritize activities and takes prompt action based on an understanding of departmental objectives and business​ needs​
  
• Demonstrate strong interpersonal skills and diplomacy in all levels of management
  

What We're Looking For:

• High School degree required, some college preferred or equivalent experience​
• 8 years administrative or comparable experience; Project Coordinator experience preferred​
  
• Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint,​ Excel and standard applications)​
  
• SharePoint experience and knowledge​
  
• Knowledge of Systems and Processes, including Concur, Icertis, SAP, Ariba.​
  
• Successful candidate must be able to learn new tools and systems in an ever-evolving environment

Ready to make an impact? 🚀 Apply now and let's grow together!

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