Job Description
Opportunity: Administrative Assistant
Bottom Line Up Front: Hoplite Group is seeking Administrative Assistants
to support contracted services for the U.S. Central Command (CENTCOM) Public Affairs Directorate (CCPA). The two (2) Administrative Assistants will provide essential administrative support to the CCPA (Central Command Public Affairs) team, ensuring seamless day-to-day operations in a high-tempo environment. Serving as key points of contact for internal and externalcommunications, they will facilitate organizational efficiency and support leadership priorities.
Location: The primary place of performance is at HQ CENTCOM, MacDill AFB. Other anticipated work may include TBD locations within the Continental United States (CONUS) or at locations within the CENTCOM Area of Responsibility.
Level of Effort: Full-time
Availability: Anticipate Spring-Summer 2026 start date.
Objective : Execute the following job responsibilities in support of the CENTCOM Public Affairs Directorate:
- Provide direct administrative support to CCPA Leadership, including scheduling, meeting coordination, and task management.
- Organize and maintain leadership calendars, ensuring strategic alignment of appointments and engagements.
- Prepare briefing materials, read-ahead packages, and reports for leadership meetings and events.
- Scheduling & Travel Coordination
- Coordinate and schedule meetings, secure venues, and manage logistics for tele/videoconferences and in-person engagements.
- Facilitate travel arrangements for CCPA personnel, including processing travel authorizations and vouchers in the Defense Travel System (DTS).
- Ensure compliance with government travel policies and budgetary guidelines.
- Correspondence & Records Management
- Serve as the first point of contact for inquiries, directing communications appropriately via phone, email, or official correspondence.
- Draft, edit, and proofread internal and external documents to ensure compliance with CENTCOM and Department of the Air Force standards.
- Maintain and oversee the CCPA records management system, ensuring accuracy, compliance, and accessibility of administrative files.
- Maintain and update key distribution lists, personnel rosters, and contact databases.
- Track and manage personnel-related administrative records, ensuring up-to-date documentation.
- Assist in planning and executing CCPA-sponsored events, meetings, and engagements, ensuring all logistical and administrative needs are met.
- Coordinate resource allocation, prepare event materials, and provide on-site administrative support as needed.
Qualifications & Skills: - Security Requirements: Must have a minimum TS/SCI clearance prior to Contract award. Interim clearances will not be considered acceptable.
- Minimum 2–3 years of experience in administrative support, preferably within a DoD or military environment.
- Demonstrated ability to manage communications and coordinate across diverse teams, including senior leadership.
- Experience in public affairs or community relations is a plus.
- Exceptional communication and interpersonal skills, with the ability to operate effectively in a fast-paced, high-pressure setting.
- Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Defense Travel System (DTS).
- Knowledge of DoD administrative regulations, including FOIA, DOPSR, and TMT processes, is advantageous.
- High attention to detail in document preparation, records management, and correspondence handling.
- Ability to maintain confidentiality and handle sensitive information in accordance with security protocols.
- Flexibility to work outside of regular hours as needed for emergencies or unforeseen events.
Job Tags
Full time, Contract work, Interim role, Summer work, Work at office,